Terms & Conditions

Read our terms and conditions.

Effective Date: 17th December 2024 Last Updated: 17th December 2024

These Terms and Conditions ("Terms") govern the access to and use of the AutoRota website located at https://myautorota.com ("Website") and the AutoRota Extractor Chrome Extension ("Extension"), collectively referred to as the "Services." These Services are operated and provided by Atticus Intelligence Ltd (company number: 16130885) ("we," "us," "our"). By using or accessing the Services, you ("User" or "you") agree to be bound by these Terms. If you do not agree, you must not use the Services.

1. Legal Entity & Contact Information

Legal Entity: Atticus Intelligence Ltd (company number: 16130885)
Jurisdiction: These Terms are governed by and construed in accordance with the laws of the United Kingdom.
Contact Information: For questions, concerns, or disputes, please contact us at [email protected].

2. Description of Services

AutoRota

A personal rota management system designed for clinicians. Users can upload their schedule (rota) via spreadsheet (Excel/CSV) or create shifts manually. The platform allows Users to track sick leave, annual leave, and notes. AutoRota is intended for personal management; it does not communicate directly with hospitals or management systems.

Users can subscribe their calendar to external calendar software via a unique link. This link grants read-only access to the User's rota. Users are advised to share this link only with trusted individuals. Users may also share their rota with other Users, granting varying levels of access (view-only, view shifts only, view shifts + metadata, or edit access).

AutoRota Extractor Chrome Extension

A free tool that does not require login. It enables Users to import shifts from other rota management websites (currently supports importing from HealthRota) and then open AutoRota in a new tab to approve the imported shifts. To finalize importing, Users must be logged into their AutoRota account.

3. User Accounts

Account Creation: To use AutoRota, Users must create an account by providing accurate and complete information. Users are responsible for maintaining the confidentiality of their login credentials.
User Responsibilities: Users must provide accurate information, keep their passwords secure, and promptly update any account details. Users are also responsible for ensuring their imported rota data is accurate and updated.
Account Termination: We reserve the right to suspend or terminate any User account at our sole discretion. Reasons may include, but are not limited to:
- Abuse of free trials or referral codes.
- Malicious attempts to exploit the Website or Services.
- Any violation of these Terms.

4. Subscriptions and Payments

Free Trial: We offer a 7-day free trial for new Users.
Subscription Plans: Users may choose from various subscription plans (monthly, 4-monthly, 6-monthly, annual). All subscription payments are processed through Stripe.
Refund Policy: If a User is unable to import their rota successfully within the first month of paid service, a refund may be issued at our discretion. A refund results in loss of access to the paid subscription features.
Referral Bonuses: Users may earn referral bonuses, extending their trial or subscription period. Abuse of the referral system may result in account termination.

5. Use of Services

Permitted Use

Users may use the Services for personal rota management, importing shifts, sharing calendars, and related organizational tasks. Users are encouraged to keep their information current and to use the Services in a lawful, ethical manner.

Prohibited Use

Users shall not:

Share accounts or login credentials with others.
Attempt to reverse-engineer, decompile, or otherwise tamper with the Services, including the Extension.
Use the Services for any unlawful or harmful activities.
Infringe upon the intellectual property rights of Atticus Intelligence Ltd or any third party.
Use the Services to store or share sensitive information unrelated to rota management (e.g., passwords, illegal content).
Exploit system vulnerabilities or engage in activities that may disrupt or harm the operation of the Services.

6. Third-Party Services

We use third-party services, such as Stripe for payment processing, PostHog and Sentry for analytics and error management. By using the Services, you agree to comply with any relevant third-party terms. Please review their respective policies:

7. Intellectual Property Rights

All intellectual property rights in the Services, including but not limited to the Website, Extension, designs, graphics, logos, and underlying software, are owned by Atticus Intelligence Ltd. Users are granted a limited, non-exclusive, non-transferable license to use the Services for their intended purpose. Users may not copy, distribute, modify, or create derivative works from any part of the Services unless expressly permitted by us.

8. User-Generated Content

Users may add personal data such as shifts, notes, and leave records to their rota ("User-Generated Content"). Users retain any ownership rights they have in their own content. However, by adding User-Generated Content, you grant us a non-exclusive right to use it to provide the Services. Users are prohibited from uploading content that:

Contains sensitive information unrelated to rota management (e.g., passwords, illegal content).
Violates any applicable laws or infringes on any third party's rights.
Is malicious or harmful to other Users or the Services.

We reserve the right to review, remove, or modify any User-Generated Content at our sole discretion.

9. Liability and Disclaimers

Disclaimer of Warranty: The Services are provided "as is" and "as available," without warranties of any kind. While we strive for uptime and reliability, we do not guarantee uninterrupted or error-free operation. Temporary downtime may occur, but we aim to keep this under 14 days per calendar year.
Limitation of Liability: To the fullest extent permitted by law, Atticus Intelligence Ltd shall not be liable for any indirect, incidental, or consequential damages arising from the use or inability to use the Services.

10. Indemnification

You agree to defend, indemnify, and hold harmless Atticus Intelligence Ltd, its affiliates, and their respective directors, officers, employees, and agents from any claims, damages, liabilities, losses, or expenses arising out of or related to:

Your use of the Services.
Your breach of these Terms.
Your violation of any applicable laws or third-party rights.

11. Termination of Services

Users may delete their account at any time via the account settings on the Website, which will remove all associated User-Generated Content. We may also discontinue offering the Services at any time without prior notice.

12. Governing Law and Dispute Resolution

These Terms are governed by the laws of the United Kingdom. Any dispute shall first be attempted to be resolved through mediation or arbitration. We reserve the right to determine which method of dispute resolution applies.

13. Changes to Terms

We may update these Terms from time to time. If we make significant changes, we will notify Users via the Website. Your continued use of the Services after changes are posted constitutes your acceptance of the revised Terms.

14. Notices & Communications

By creating an account, you agree to receive essential service-related communications (e.g., account notices, updates about critical changes). You may opt out of non-essential marketing emails in your account settings.

15. Miscellaneous

Severability: If any provision of these Terms is held invalid or unenforceable, the remaining provisions shall remain in effect.
Entire Agreement: These Terms constitute the entire agreement between you and Atticus Intelligence Ltd regarding the Services and supersede any prior agreements.
No Waiver: Our failure to enforce any right or provision of these Terms will not be considered a waiver of those rights.
Force Majeure: We shall not be liable for delays or failures in performance due to events beyond our reasonable control.

By accessing or using the Services, you acknowledge that you have read, understood, and agree to be bound by these Terms and all applicable laws and regulations.